To ensure the most equal racing, all sites will use the same Sailing Instructions (SIs) and will conduct the same type of racing. Here is what you can expect at all sites. (This information was provided by Doug Heil.)
1) REGATTA NOTICE BOARD - A place at each facility will serve as the "Official Regatta Notice Board". The following will be available there:
Record of Participation forms (make sure that these are accurate and signed)
Protest Forms
Breakdown Form (the ISSA protest form also serves as a Breakdown and redress form-please make a mention at the sailors meeting)
Rotation sheets
Sailing instructions
Updated scores
NESSA PROCEDURAL RULES. http://nessa-sailing.org/about.htm
ISSA PROCEDURAL RULES http://highschoolsailingusa.org/PRs/printro.htm
RECORD OF PARTICIPATION FORM http://www.highschoolsailingusa.org/Forms/regattaOrganizer/regattaOrganizerInfo.htm
You may also use the college sailing RP FORM found at http://www.collegesailing.org/forms/ICSA-RP-AB.pdf
NAVY SCORING PROGRAM http://www.collegesailing.org/docs/scoring_notes.asp
3) JUDGES.
Each site will try to have a judge available. However, ff a judge cannot be found, the coaches will be notified at the sailors meeting that they may be called on to serve as a judge in a protest. Coaches will be used in the following manner:
Each person in the protest finds a coach, who is not their own, to hear the case. A coach must respond if asked. No coach can be asked a second time unless all the other available coaches have served.
The two coaches hear the testimony and determine the facts. Then they apply the appropriate rule. All this should be written down and handed over to the event chair, who, will hold it along with the rest of the race documents until June 1.
4) ARTICLE L and NO SHOWS
NESSA By Law Article L- Penalty For Failure to Compete is in effect for this regatta. If “A school which fails to attend a NESSA regatta for which it has been scheduled, attends with less than a full team, or departs before the conclusion of the regatta without the consent of the Event Chair, shall be placed on probation…”
To avoid the penalty, schools must notify NESSA VP or the Event Chair at least 48hrs prior to the report time of the regatta or in this case, Thursday April 23, 2009 at 0900.
A list of schools that have withdrawn without penalty will be provided by 1100 Thursday April 23, 2009.
5) ARTCILE KNESSA By Law Article K (c ) is in effect. It states... “Schools must sail at least 3 scheduled meets or regattas prior to the championship between 2 or more schools in the season that the championship is being held. Results of those meets must be presented at the championship”. This is to ensure a fair and safe regatta.
Andrew has sent out an email on April 17th, reminding schools of this requirement. Please be aware of which schools are at your site and enforce it if necessary. Remember this is a NESSA by-law and no one has the power to overrule it.
6) CONTACTING SCHOOLS RACING AT YOUR SITE
In order to contact schools who will be racing at each site, use the NESSA directory.
http://highschoolsailingusa.org/directory/district.asp?ID=NESSA
7) ROTATIONS/NUMBER OF RACES
Quick rotations are controllable factor to getting races off and a key to a successful regatta, and each facility will be set up so rotations can be done quickly. The goal will be to run a full rotation by 1600.
According to ISSA PR 8a “Coaching”, at least 1 coach from each team should have equal access to the rotation area to meet with their sailors between races. However, the goal will be quick rotations. Make sure that your sailors are aware of the rotation schedule and quickly get back on the water.
Ideally, boats will rotate after every 2 races. This helps to get more races in, and each school will sail each boat at least once between their A & B division. For example; “A” sails “boat 1” for two races, then “B” sails boat “2” for 2 races, “A” sail boat “3” for 2 races, ect.
Most likely, racing will not stop for lunch. Teams will be encouraged to eat lunch in between races.8) MAINTENANACE/BOATS
Each site has no more than 12 schools, so at least 12 boats will be available to have 1 division on the water at a time. In some locations, if there are enough boats, both divisions may be on the water at the same time, but with separate starts. There may also be at least 1 extra boat rigged and ready to go in case of a breakdown.
Before Saturday, the host schools will take the time with to check over all of their boats and make them as equal as possible. However, it is the competitors' responsibility to make sure to pay attention to common breakdown areas (ie tiller universals) and do preventative maintenance prior to each race. While a proper tool kit and spare parts will most likely be on hand, and someone on site during the regatta will handle repairs, competitors should have their own bailers and emergency spare parts.
Schools with a mixed vintage fleet, and sails of different ages, will try not to load up the new boat with the best sails. Instead, they will try to even out the fleet - put the worst sails on the newest boat. Vice versa
9) REGATTA REPORT: At the completion of the regatta, each host will file a complete Regatta Report with the NESSA VP and the NESSA Secretary/Treasurer. They will follow the ISSA guidelines for Regatta Reports, found on page 19 of the ISSA Procedural Rules (ISSA PR 13). This report must contain:
the regatta name and date
a tally sheet showing total scores for each school. The winning competitors and crews, and the skippers and crews of at least the first three schools in each division
a report showing the points scored by each school in each race
all signed Record or Participation Forms as required by ISSA PR 4.3
a synopsis of the race conditions.
10)NAVY SCORING PROGRAM
All sites MUST use the Navy Scoring Program to score the O’DAY QUALIFIERS. It may seem complicated to use the first time, but once you become comfortable with it, it makes scoring a High School Regatta very easy by doing all of the calculations for you.
It also creates an emailable text report that can be sent to the NESSA e-mail list, and it creates a great looking regatta report.If you are not comfortable with it yet, please have your scorer download it from the ISSA website and get comfortable with it. http://www.collegesailing.org/docs/scoring_notes.asp
11) AT THE END OF THE REGATTA: At the end of sailing for the day, each site will do the following:
POST THE RESULTS- at the site on the regatta notice board. This will allow everyone to double-check for possible errors before the results are published.
RP FORMS- make sure that all of the Race Participation forms are filled out correctly and signed. *******There is a penalty for teams that fail to complete and/or sign the RP form. See ISSA PR 4.3(a). *******
POST THE SCORES ONLINE- Once the visiting teams have left, hosts will post at least the scores online (with sailing conditions) at the NESSA e-mail list (nessa@topica.com) or take the time to do the full regatta report using the Navy Scoring program.
Hosts will try to spend a little extra time to do the full report (including competitors names). The names are VITAL to successfully reporting scores and it helps coaches plan for the Championship regatta.
POST THE REGATTA REPORT ONLINE- Use the NAVY SCORING PROGRAM to create a complete regatta report.
Enter the competitor names into the Navy Scoring Program. Spend the time to enter the names correctly.
Once done, an updated report will be sent to the NESSA e-mail list and send to NESSA Secretary , Evan Olmstead, evan_olmstead@greenwich.k12.ct.us and NESSA President Doug Heil, dougheil22@otmail.com . This will count as filing the regatta report with NESSA. Results are not final until they are certified by NESSA.
CONTACT Sarah Helming- Each qualifying site shall contact Sarah at sarah@sailmaine.org .
This will inform Sarah of the schools that have qualified for the O’Day finals. She has to turn around her site to prepare for 15 unknown schools. The sooner she knows the identity of those schools, the easier it is for her.
Keep hard copies of all documents (scoring sheets, protest forms, race results, RP forms, etc) on file until June 1, 2009. After that date, hosts may throw them out.
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